US Foods Administrator - Lead in Rosemont, Illinois
Serves as the primary point of contact to assigned executives and their respective departments.
Provides consistent high quality administrative support to assigned executives and their departments, including providing assistance to the Merchandising team as needed, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations
Manages the calendar and daily schedule of assigned executives ensuring the most efficient use of time through a detail-oriented and forward thinking approach.
Serve as a liaison between assigned executives and other key members of management, employees and outside contacts related to Company activities
Assists with the organization and maintenance of computer databases, including document management software; design and develop of PowerPoint presentations, organization charts, Word documents, and Excel spreadsheets, for both internal and external audiences as requested; catalogue past presentation material for easy retrieval.
Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.
Takes the lead in developing and maintaining efficient filing systems to ensure files and emails are accurately maintained, archived, and readily retrievable.
Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems, or inconsistencies within the material.
Provides support for a variety of department projects and initiatives.
# EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status
Education/Training:High School Diploma required; college degree preferred
Related Experience:Minimum of 5 years prior executive administrative assistant experience required.
Knowledge/Skills/Abilities:This role entails interacting with internal and external parties at a senior level, requiring tact, diplomacy and unfaltering confidentiality. Proficiency in all Microsoft Office products is required. The ability to work in a fast paced environment; strong planning and time management skills; excellent written and oral communication skills; and the ability to multi-task under pressure. Prior experience in organizing and managing travel arrangements is highly desired. Concur strongly desired.
Primary Location: Rosemont-IL
Schedule: Full-time Shift: Day Job
Job Function: Office/Clerical
Job Level: Individual Contributor